Student Counselling Committee / Proctors

Functions

• The main objective of proctors is to assist students in their growth and development by constructing meaningful educational plans which are compatible with their life goals.

• It is a continuous and consistent process which is built upon the basis of frequent, accumulated personal contacts between advise or and advise (student). Excellent academic programs will not accomplish the desired end result if students are not properly guided and counseled.

• Thus, academic advising fosters the development of the whole student who is a self-directed, motivated, responsible decision-maker and encourages the successful completion of degree requirements and timely graduation.
  The role of Proctors is an active rather than a passive one and the proctor is responsible for:

• Assisting students(advisees) to identify their academic values and goals, consistent with their capabilities, interests, and educational backgrounds.

• Clarifying pertinent information and discussing the implications toward students’ academic success.

• Being accessible and available to students to respond to their questions and concerns.

• Clarifying academic policies, College & University regulations, program requirements, procedures, promotion credit requirements and other college information.

• Helping students to define and develop educational plans; assisting in the selection of appropriate course work and opportunities to achieve students’ goals.

• Respecting students’ individual needs and diversity

• Assisting students to independently monitor their progress toward achieving their educational and career goals

• Informing students of the roles and responsibilities of the a proctor/student relationship

• Proactively contact and be available for student advisees on a regular basis.

• Conducting weekly meeting with advisees assigned to know their progress in studies, difficulty in understanding subjects, requirement of help sessions/remedial classes in specific subjects, if needed, conducting one to one meeting with the advisee to know their specific problems & arranging proper counseling to overcome their difficulties.

• Identifying advisees having poor English communication skills and arranging special sessions/programmes through English faculty members for enhancing their English communication skills.

• Consulting regularly with faculty colleagues handling courses for the advisees assigned, Student Counseling and Attendance Monitoring committee members in order to have up-to-date information about advisees.

• Follow-up with the advisee on any report of unsatisfactory work, poor attendance, unsatisfactory performance in class tests/assignments and chalk out an action plan in discussion with concerned HOD & faculty members to improve advisee’s performance & oversee the implementation of the Help sessions/Remedial classes/tutoring.

• Maintain an up-to-date Advising Portfolio, with a summary record of performance to date (grade reports, transcript, requirements completed, etc.), attendance reports, dates of conferences (meetings), up-to-date information and details of help sessions/tutoring/Remedial classes conducted to improve the performance of Advisees, etc.